Training to Communicate

Anyone that knows me well knows that I have a passion for writing – in fact, it’s really a passion for all things communication (including speaking, video, social media, etc.). As a blogger, I traffic in a lot of written material. Much of what I see is, quite frankly, pretty amateurish.

Writing clearly and succinctly is crucial to work effectiveness. And it’s a rarely-trained skill. It doesn’t matter what position people occupy in their profession. Everyone from the newly-hired salesperson to the CEO needs to sharpen communication skills, if they want to be viewed as professionals (see this recent post by Dave Kerpen).

If people are spending an average of 28% of their time dealing with e-mail – then just improving that one area of business writing can return a lot of potential productivity gains!

In the past month, I’ve sat down with a couple of great providers who do corporate training on communications/writing skills. I found myself nodding so vigorously during discussions that it’s a wonder I didn’t end up at the chiropractor’s office! As I underscore in my Vendor/Project Success workshops, the basic principles of project and vendor management will be used in all future career areas – just like learning to drive a car, it’s an “evergreen” skill set. Writing and communicating clearly? –even more so.

Clear communications lead to clear actions. Foggy communications lead to misunderstandings, back-and-forth clarifications, and frustration.

Let’s train ourselves and our people how to effectively move thoughts to the keyboard and beyond (and if you need a communications training vendor/provider recommendation, just let me know – steve [at] connectionagent dot com). It can never be wrong to sharpen this skill!

Also, here’s a book recommendation for you. 10 Steps to Successful Business Writing* (by Jack Appleman) is a compact, simple-to-absorb volume that gives practical, step-by-step advice on how to write more clearly.

The opening paragraph in the introduction says it all:

Successful business writing starts with simplicity. The beauty of simplicity is that it can produce results faster.

With chapters like Know Where You’re Taking Your Readers; Be Explicit, Clear, and Concise; Grab Your Readers’ Attention; and Master The Documents You Use Most Often; this book dives immediately into straightforward advice with plenty of practical application.

I’ve spent a good bit of time with Jack lately (we have a common bond in the realms of clarity and training!), and he has shared with me how he can also partner with corporations and provide valuable training for employees. If you’re interested in Jack’s services, let me know and I’ll make the connection.

*Amazon affiliate link

Image: FreeDigitalPhotos.net

Postscript: Just saw this nice summary about how to write effective e-mails that people won’t ignore, by Bryan Garner via HBR blog.

Be a Fog-Lifter (part 2) – Steal!

{Note: I am now blogging at my brand-spanking-new site, SteveWoodruff.com. Just click here to subscribe to the new feed. Bonus – you can also sign up at the same time for my astonishingly brief  yet brilliant e-newsletter, Clarity Blend (see sample), and when you sign up, you’ll get a free download of my helpful new e-book, Make Yourself Clear: Six Steps to De-fogging Your Direction and Your Message.}

(part 1 is here)

Once we realize that the minds of our potential and actual clients are filled with static, distraction, clutter, and everything-but-you, it becomes clear that we have a one primary task above all others.

Break through the noise. Lift the fog.

It is not up to our customers to figure us out. Throwing a bunch of words against a wall and hoping something sticks isn’t a strategy; it’s just lazy. <<–(click to tweet this)

It’s up to us to give a clear, relevant, and memorable message. How?

First, we settle on ONE differentiating offering (see part 1) as our lead-in. We may do more than one thing (as an individual or a business), but we want to be known as the go-to for something.

The next part sounds shady – you need to steal. Yes, I said steal! What you want to hijack is a pre-existing idea, image, or thing in the mind of the person, and make it yours.

Consider these two approaches:

“Our state-of-the-art coffee grinding, brewing, and dispensing solution combines leading technology with consumer-friendly aesthetics in order to provide an optimal beverage experience.”

– vs. –

“We’re the BMW of coffeemakers.”

What have you done? You’ve “stolen” (OK, borrowed if you like) the BMW reputation for high-end quality, sleekness, and luxury pricing, and bridged it to your product/company in the customer’s mind. Your offering, by association, moves from unknown and commodity status to an aspirational identity.

You’ve lifted the fog by giving the customer an easy shortcut to understanding. You are now placed on an existing memory hook. And, you’ve also potentially gained some reverb marketing – that is, every time this person sees a BMW on the road, guess what just might reverberate in their mind?

You – and your offering. You clever thief. There are many marketing approaches in the world. But do you see how John Jantsch made his memorable?

The most direct and memorable way into the mind of your (potential) customer is to latch onto something already there. After a Clarity Therapy session, my clients never look at M&Ms the same again. Why? It’s one of my props, and it has tremendous reverb value. I didn’t need to create something new. Just “steal” something that was already there.

What image or analogy will you use to bridge quickly and memorably into the mind of your audience?

Clarity FAIL: When You Assume Your Own Context

{Note: I am now blogging at my brand-spanking-new site, SteveWoodruff.com. Just click here to subscribe to the new feed. Bonus – you can also sign up at the same time for my astonishingly brief  yet brilliant e-newsletter, Clarity Blend (see sample), and when you sign up, you’ll get a free download of my helpful new e-book, Make Yourself Clear: Six Steps to De-fogging Your Direction and Your Message.}

We all know a bunch of stuff. And when we formulate our ideas and words, and spill them forth into the world – we’re often surprised at the misunderstandings that occur.

I worked on the content that went into this blog post (about introversion/extroversion) for hours. Thought I had it nailed. Turned out that there were several revisions still awaiting me once I hit Publish, as people weren’t “seeing” what seemed clear to me.

“Seemed clear to me” = Assuming my own context.

If you’ve been mulling over an idea for any length of time, particularly in an area where you have some domain expertise, you have probably developed your thoughts up to the third or fourth level (without even recognizing it). But your readers? Most of them are coming in at the ground floor. They don’t have the surrounding knowledge, the metadata, that you and I simply assume.

Because we’ve become used to occupying our own minds, our own context. We’ve got the whole blueprint in our heads, and others are just glancing at one room.

One of my most valued resources is a group of smart people whom I invite to critique my ideas and writings. And when they do, sometimes I’m amazed….how did you come to that conclusion??….until I look with fresh eyes, and OOPS! – they’re seeing the words from a very different angle. Sure enough, I was stuck in my own context.

As for that blog post where I had to keep revising terms and graphics? It finally led to a follow-up blog post, where (I think) the presentation is finally pretty much clear and intuitive. Our ideas improve when they are “battle-tested” through different sets of eyes!

I always look forward to input from folks like Greg Hartle, Tom Martin, Lisa Petrilli, Jay Baer, Michele Price, Justin McCullough, Trisha Torrey, Chris Brogan, and many others – they sharpen and improve my thinking.

Do you have an unofficial (or even official!) “Board of Smarties” who can help you be clearer? It’s a great way to employ a network – and, who knows? – maybe their ideas will vastly improve yours!

BE CLEAR: Drop the Buzzwords

Do you want your customers to be dazed and confused? All you have to do is cloak your message in a blizzard of buzzwords.

Obviously, I don’t recommend that. We all want to reside in the memory box of our (potential) clients. More words = more fog.

Instead, use simple, clear words.

See what I mean in this one-minute video:

It’s always tempting to adopt the impressive-sounding biz language that buzzes around us like a pack of mosquitoes. Swat them away and use clarity of speech if you want to have a memorable impact!

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Is your professional direction and message CLEAR? Hire Steve Woodruff for Clarity Therapy!

Recent posts on Connection Agent:

>> BE CLEAR: Narrowing Your Focus